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The Assessor's office can provide a rough estimate of the tax amount based on the purchase price of the property and using the last year's millage rate. The following example demonstrates how tax amounts are figured. For the current tax amount on a property or to determine if the taxes are current, we urge you to contact the Kay County Treasurer's office at 580-362-2523.
Property taxes are an important source of revenue for local schools, vocational education, libraries, and city and county government. Generally, local schools receive the largest share of the property tax. Here is a listing of the 2017 tax levies for Kay County.
I-71 PONCA CITY
I-2 (NOBLE) RURAL
D-50 PONCA CITY
J-11 KAW CITY
I-4 (NOBLE) RURAL
Make sure the deed has been filed for the property. Then, if this is your primary residence, come to the Assessor’s office to file homestead exemption and/or the 100% Disabled Veteran’s Exemption at any point throughout the year which will be applied to the qualifying year. Additional homestead exemption or the senior valuation freeze can only be filed, if applicable, between January 1 and March 15.
Please view more information about the exemptions, freeze and information on other tax relief programs.
The Assessor’s office gives the County Treasurer’s office value assessments for each property. The County Treasurer’s office then determines the tax dollar amount based on the current year’s millage levy and mail a statement to the taxpayer in November. Payments can be made in full by January 1st or can be made in two payments with the first half to be paid before January 1st and the remainder to be paid before April 1st. Taxes may be paid in the Treasurer's office at:Kay County Courthouse201 S Main StreetNewkirk, OK 74647
You can also contact the Treasurer’s office for other payment methods. For other questions regarding tax statements, amounts, escrow, etc. please contact the treasurer’s office at 580-362-2523.
To move or transfer ownership of a manufactured home, an Oklahoma Manufactured Home Certificate (OTC form 936) must be completed. To complete this form, the Assessor's office requires the title for the manufactured home, the home's current location, the new location, if being moved, and the name and address of new owner, if being sold. The taxes for the manufactured home will have to be prepaid for the current year as well as any delinquent taxes.
You may either contact our office at 580-362-2565 and we can tell you over the phone or subscribe to our online property search database. Learn more about the property search database.
Yes, it is important to let us know if the property has changed. If an improvement is made to the structure on the property or if the structure on the property has been damaged by flood, fire, or storm, the property tax could be adjusted.
If the assessed value of a property increased, by law, the Assessor's office is to mail a Change of Assessment Notice to the property owner. These notices are mailed out March 1st and the property owner has 30 calendar days from the date on the notice to file a protest. You also have 30 extended days to apply for homestead, additional homestead and the senior valuation freeze, if applicable. If the value of the property stayed the same or went down, a notice will not be mailed to the property owner.
You can always contact us by phone, come into the office to get the protest form, or you may look on the Oklahoma Tax Commission's website for the protest forms. When our office receives the informal protest, we will have 5 days to respond with our decision. After that if you are still in disagreement with our values you have 10 days to file a formal protest with the Board of Equalization, which you do by calling Kay County Clerk's Office at 580-362-2537.
Homestead exemption is the reduction in the taxable value of the homestead as authorized by law. 1,000 is the maximum that can be deducted for the assessed value of a residential property. Homestead exemption is granted to the homeowner who resides in the property on a permanent basis as of January 1. The deed or other evidence of ownership must be executed on or before January 1 and filed in the County Clerk's office on or before February 1.
Applications for homestead exemption are made with the Assessor's office. The Assessor's office is also available in each town in Kay County at least one day in the month of February to receive homestead exemptions. While homestead exemption can be taken any time throughout the year, only those received before March 15 (and meeting the specified requirements) will be applied to the current year's taxes.
No. Your homestead is permanent for a long as it is your primary residence and there are no title changes to your deed. There is no reason to reapply for homestead exemption unless the deed is changed for some reason such as sale or divorce in which case, you will need to reapply. You will need to reapply for homestead exemption if you purchase a new home for use as the primary homestead. Your homestead exemption does not transfer!
Yes. Military personnel who are full-time active personnel and who own property in Oklahoma may apply for and receive homestead exemption. Military personnel should be aware that obtaining homestead exemption makes them legal residents of Oklahoma and subject to Oklahoma income tax and motor vehicle tag.
A mobile homeowner who meet all other homestead requirements and who owns land on which the mobile home is located, may receive homestead exemption. Owners of mobile homes who live in mobile home parks or who rent or lease space are not eligible for homestead exemptions, unless they are over 62 and their income does not exceed 50% of the current years HUD median income set for the county.
The homestead exemption of 1,000 off the assessed valuation reduces the real property tax by the amount of the millage levy effective in your area.
If you change your deed for any reason i.e. divorce, sale, change of owner, court action, or death of spouse - you must renew your homestead exemption. Contact our office if you have any questions.
Yes. There are two property tax relief programs: the additional homestead exemption and the state property tax credit or refund program.
Any person who is the head of household* with a homestead exemption may receive an additional 1,000 assessment exemption if the gross household income** from all sources did not exceed $25,000 for the past calendar year.
Application for the additional homestead exemption is made with the Assessor's office between January 1 and March 15. Verification of income is prepared as part of the application and a copy of all income verification from the previous year must accompany the application. This includes:
Please Note: Any person who is 65 or older as of March 15 and who has previously qualified for additional homestead shall not be required to renew applications annually. However, any person whose total household income exceeds $25,000 shall notify the County Assessor, and the additional homestead exemption shall not be allowed for the year.
Bring a copy of all income verification from the previous year that are usually received in January. This includes a copy of all verification for:
Both spouses are not required to sign the application, although both dates of birth and social security numbers are required. Ownership information can be located in the courthouse.
Any person 65 years of age or older or any totally disabled person, who is head of household, who was a resident of this state during the entire preceding calendar year, and who's gross household income does not exceed $10,000 is qualified for the program and may apply.
This requires that a form 538H be completed and mailed to the:
Oklahoma Tax Commission
2501 N Lincoln Boulevard
Oklahoma City, OK 73194-0009
We have this form in our office or call 405-521-3108, Oklahoma Tax Commission Income Tax Forms Section.
State Question 677 directs that homestead property value shall be frozen by the County Assessor if the following conditions exist:
The property owner must apply for the freeze at the County Assessor's office by completing the Application for Property Valuation Freeze and Additional Homestead Exemption (OTC Form 994). The form must be completed in its entirety regarding:
The application must be made between January 1 and March 15. The freeze will take effect for the taxable year in which the application is made and approve. If the application is denied, the property owner has the right to appeal to the County Board of Equalization.
Learn what to bring to the Assessor's Office and more.
Beginning January 1, 2006 each head of household who has been honorably discharged from active service in any branch of the Armed Forces of the United States or Oklahoma National Guard and who has been certified by the United States of Veteran's Affairs or its successor to have a 100% permanent disability sustained through military action or accident or resulting from disease are entitled to claim an exemption for the full amount of the fair cash value of the homestead. In order to be eligible for the exemption authorized by this section, the individual shall be required to prove residency by laws or be eligible for the homestead exemption pursuant to law.
If all the requirements for the veteran's exemption are met, a form 998 must be completed in the Assessor’s Office. The applicant must provide the County Assessor with a current, embossed U.S.D.V.A benefits award letter stating the applicant meets the specific qualifications and is receiving the full 100% compensation rate. The County Assessor is authorized to request and verify any information from the applicant or the U.S.D.V.A. they may feel is relevant.
Tax maps are simply maps that show the boundary lines between individually owned properties. They may also be called parcel maps or cadastral maps.
Tax maps are intended to be a visual inventory of all real property within Kay County for the purpose of administering property tax assessment. Our tax maps our not intended for making conveyances or preparing legal descriptions.
Property deeds contain a paragraph called a legal description, which is the text that describes the boundary of the property. The legal description usually contains courses known as metes and bounds, or bearings and distances. The bearings and distances are plotted to produce an outline of the property. The work of making maps is done on the computer.
Absolutely not. Tax maps are not legal evidence of size, shape, location, ownership, or boundary of real property, public rights of way, or municipal boundary lines. Only a surveyor can determine your boundary. If, after your surveyor determines the boundary and your neighbor still refuses to acknowledge it, you then need the service of a lawyer. If both parties have conflicting surveys and their respective surveyors and lawyers will not agree, then ultimately the boundary will be determined in civil court.
If we have all the required data, absolutely. We are here to serve you. A fee will be established depending on the size of the project and time spent. We also have a variety of maps free to the public. For more information please call our office at 580-362-2565.
Please inquire by phone or email regarding purchase of our shape files. The data can be mailed to you on a compact disk with a shipping fee, emailed to you, or uploaded to your site. We require that the payment of $50.00 is received before the data is exchanged. We do not take electronic payments at this time.
To obtain a marriage license please contact the Kay County Court Clerk's office. The clerks will be able to issue a new license or get a copy of a previous license. They may be reached by calling 580-362-3350 or toll free at 888-567-4611.
A copy of a deed may be obtained by coming to the Kay County Administration building located at:219 S Main StreetNewkirk, OK 74647
You may also register online and be able to search and print your deed from your home for a fee.
The name on a deed may be changed by appearing in person at the County Clerk’s office. All parties deeding interest in a property must be present to sign before a notary. A signed, notarized deed may also be presented at the County Clerk’s office for recording.
You may come to the County Clerk’s office or call 580-362-2537 to search the judgement index. A search may conclude who has issued a judgement against you so that you may contact them to resolve the matter.
Abstracts could be stored at the abstractor’s office. If the abstract cannot be located, one may be built or a title opinion can be obtained by contacting an abstract company.
Whenever selling property, it is the seller’s responsibility to provide an updated abstract to the buyer.
An abstract can be updated by a certified abstractor. There are two companies located in Kay County.
Property boundaries may be determined by contacting a surveyor to perform a survey of your property and assess where the property lines are located.
You may come to the County Clerk’s office or call 580-362-2537 to search the judgement index. A search may conclude who has a issued a lien against your property so that you may contact them to resolve the matter.
If the deed was joint tenants, a certified copy of the Death Certificate must be presented to the County Clerk’s office and filed with an Affidavit of Surviving Joint Tenants. If the deed was not joint tenants, the estate will have to go through probate to determine ownership of the property.
Birth or Death Certificates may be obtained by contacting:
Oklahoma Vital Records Division1000 NE 10th StreetOklahoma City, OK 73104Phone: 405-271-4040
All documents regarding court decisions may be obtained by contacting:Kay County Court Clerk201 S Main Street2nd FloorNewkirk, OK 74647Phone: 580-362-3350Phone: 888-567-4611
You can write on a paper with your Name, Address where you want the ballot to be sent to, Birth date and Signature. If you are home bound please indicate that in your letter so we can send you a different affidavit for 2 people to witness you doing the ballot or you can go to www.ok.gov/elections to request an Absentee Ballot and it comes straight to us. The cut off date is 15 days before the election.
If you do it for all year we will need another each year you want it.
You can request an Absentee Ballot to be sent to your home or the place you will be or Inperson voting at the courthouse in Newkirk on the Thursday and Friday before the election for County Elections or Thursday, Friday and Saturday for State Elections.
You can either go to your local tag agency and fill one out, go online print one off and send it to us, call and we can send you on through mail or come into our office M-F 8am -4pm.
Please call 580-362-2130.