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The Kay County Courthouse is re-opening to the public Monday, May 18, 2020.
On May 18, 2020 the Kay County Courthouse, which was closed to the public by the Order Of the Oklahoma Supreme Court and Oklahoma Court of Criminal Appeals and by the Order of the Kay County Commissioners, will re-open on a limited basis. While all of the courthouse employees have continued to work during this time, these Offices will be open tothe public starting on May 18, 2020 as follows:1. County Clerk: Will allow citizens into office by appointment only.2. County Treasurer: Will allow citizens into office by appointment only.3. County Assessor: Will allow citizens into office by appointment only.4. Election Board Secretary: Will allow citizens into office by appointment only.5. OSU Extension Office: Will allow citizens into office by appointment only.6. County Court Clerk and Judges:a. AII jury trials are postponed until August 2020b. All filings will be by mail. lf a filing must be made in-person, an appointmentmust be made through the office of the Court Clerk. Filings may only be doneelectronically upon prior approval of the Judge;c. Only parties to the cases will be permitted to enter the Courthouse whencase is set for hearing;d. Parties are not allowed to enter any offices in the Courthouse other than theCourt Clerk's office or a courtroom:e. Dockets will be scheduled to limit the number of parties present for eachcase. Please read court minutes carefully. parties will only be allowed incourthouse at the time of the hearing;f. Scheduling dockets will only be held tele-phonically;g. Juvenile Delinquent cases will be held for in-custody defendants and parentsonly;h. Specialty Courts will continue to be held virtually;i. All hearings will be conducted via telephone or virtually whenever possible;j. All persons over 65 or who are considered vulnerable will be allowed toconduct business with the court via telephone or virtually. The Courts willallow continuances to these parties if possible;k. All fines will be accepted by mail, online payment or phone-in payment only.7. District Attorney:a. Witnesses will be allowed to enter the Victim-Witness center only at thetimes they are scheduled to testify in a case. Efforts will be made to maintainsocial distancing during their time in the courthouse. Once witness hascompleted testimony, they are to immediately leave the courthouse unlessordered by the court to remain;b. All meetings with attorneys or advocates will be conducted either by phoneor virtually;c. All compliance paperwork will be accepted by mail or fax only. Paymentsmay be mailed or made electronically; Defendants will be allowed into thesupervision office by appointment only unless ordered by the Court todirectly report to office after court appearance.d. Meetings with attorneys will be by appointment only.ln order to comply with the orders of the Governor of Oklahoma and the directionsprovided by Oklahoma Supreme Court and Oklahoma Court Of Appeals, and to protect thepublic of Kay County, certain rules will be enforced' They are as follows:1. All persons coming into the courthouse will only be allowed to enter and exit throughthe West side basement/hand icap access doors. All other doors will not be allowed tobe used, except in case of an emergency.2. Anyone entering the courthouse will be required to have their temperature taken. Anyperson with a temperature of 100.4 or higher will be denied access to the Courthouse'3. Persons allowed in the Courthouse will be limited for the time being to the following:a) Only persons who have court appearances within the hour of their arrival and only the person with the court appearance will be allowed, unless permission has been granted by the Court for the other persons, No other family members will beallowed into the Courthouse as provided below.b) No children will be allowed into the Courthouse unless ordered by the Court'c) Attorneys who have cases scheduled on that day's docket will be allowed to enter.d) Kay county citizens who have made an appointment with offices in the courthouse will be allowed entrance at the time of their appointment. Kay County office phone numbers may be found at the Kay County website.e) Every person entering the courthouse must present a form of identification'Any person coming into the Courthouse for the reasons listed above will only be allowed to go to the location of their court appearance or their appointment and then must directly leave the Courthouse through the West basement exit.Bathrooms located in the basement will be opened to the public. All other bathrooms are designated for courthouse staff only.